Practical Assessments are an important part of demonstrating that you can safely, effectively and independently apply the practical skills required by your course.

At Pilates ITC, we aim to make the Practical Assessment process clear, fair, flexible and appropriate to your level of study, while meeting the assessment requirements of our nationally recognised training and the Standards for RTOs 2025.

The way Practical Assessment works is different for undergraduate and postgraduate Students.

If you're an undergraduate Student, your Practical Assessments focus on demonstrating the teaching skills and professional capabilities you have developed as you progress towards qualification.

If you're a postgraduate Student, you're already a qualified Pilates teacher. Your Practical Assessments therefore focus on demonstrating the advanced application, professional reasoning and practical capabilities relevant to your postgraduate course or pathway.

To make this policy easier to navigate, the procedures for undergraduate and postgraduate study are separated below.

• Practical Assessment: An assessment in which you demonstrate practical teaching, movement, professional reasoning or other applied skills required by your course.

• Digital Practical Assessment: A Practical Assessment completed through video recording and submitted digitally in accordance with the assessment instructions provided by Pilates ITC.

• In-Person Practical Assessment: A Practical Assessment completed live with an approved Pilates ITC Educator or Assessor.

• Practical Assessment Readiness Check-In (PARCI): The process used for applicable undergraduate Practical Assessments to confirm that required learning, assessment and Work Placement requirements have been sufficiently completed before the Practical Assessment proceeds.

• Blended Student: A Student completing a course through a combination of online learning and scheduled in-person training and/or support.

• Online Student: A Student completing their course primarily through online and remote learning and assessment arrangements.

• Satisfactory: The evidence demonstrated meets the assessment requirements.

• Not Yet Satisfactory: One or more assessment requirements have not yet been sufficiently demonstrated and additional evidence or reassessment is required.

• Resubmission / Re-sit: Additional practical assessment evidence completed after a Not Yet Satisfactory outcome.

• Reasonable Adjustment: An adjustment made to support equitable participation in assessment without changing the competency or learning outcomes being assessed.

• Assessment Suite: The area of your LMS containing the assessment instructions, requirements, criteria and supporting resources relevant to your course.

• Course Workflow: The recommended navigation and progression through a postgraduate course or pathway, including learning, Work Placement and assessment requirements.

• Maximum Course Duration: The maximum period available to complete all requirements of your enrolled course or pathway.

This policy applies to:

• undergraduate Students enrolled in Pilates ITC courses or pathways that include Practical Assessment;

• Students enrolled in the 11333NAT Advanced Diploma of the Pilates Method or an associated postgraduate Advanced Pathway where one or more Practical Assessments are required;

• Educators and Assessors conducting or marking Practical Assessments; and

• the Student Support Team coordinating applicable assessment bookings and administration.

Use the Undergraduate Practical Assessment Procedure if you're completing an undergraduate professional Pilates qualification or pathway.

This includes the detailed Matwork, Reformer and Studio Practical Assessment processes described below.

Use the Postgraduate Practical Assessment Procedure if you're completing:

• the 11333NAT Advanced Diploma of the Pilates Method; or

• an associated postgraduate Advanced Pathway.

Your assessment requirements recognise that you are already a qualified Pilates teacher and differ from the undergraduate Practical Assessment structure.

If you're studying through the Online study mode, your Practical Assessment will generally be completed through digital submission.

When you're ready to request your Practical Assessment:

• contact Student Support to request your Practical Assessment;

• the Student Support Team will commence the PARCI process;

• allow a minimum of 14 days before your intended assessment date so your assessment eligibility and supporting evidence can be reviewed;

• once your assessment is confirmed, Student Support will provide the required digital submission arrangements and OneDrive folder;

• your assessment must be completed and submitted within the timeframe specified in your assessment instructions;

• unless otherwise specified, Digital Practical Assessment evidence is due within three calendar days of receiving your assessment program or guidelines, including weekends and public holidays;

• you're responsible for arranging any required Clients, venue and equipment and for meeting any associated costs; and

• allow up to four weeks for assessment marking and feedback.

We strongly recommend completing your final Digital Practical Assessment no later than six weeks before your Maximum Course Duration date. This provides time for marking and, if required, resubmission and reassessment before your enrolment expires.

You may contact Student Support at any stage if you'd like clarification about the digital assessment process before requesting your assessment.

If you're completing the Blended study mode, your scheduled Practical Assessment will appear in your Student Portal.

The Student Support Team will generally commence the PARCI process approximately 4–5 weeks before your scheduled Practical Assessment.

You will be asked to confirm your attendance and readiness.

Where two potential assessment dates appear within your timetable, please keep both available until your final allocation is confirmed. Final scheduling may be confirmed up to 14 days before your assessment.

During an in-person undergraduate Practical Assessment:

• you are expected to attend the full scheduled assessment session;

• you may be asked to participate as a Client in the Practical Assessments of other Students;

• you must follow all safety and assessment instructions provided by the Educator;

• you are never expected to perform an exercise that is contraindicated or unsafe for you; and

• any Reasonable Adjustment requirements should be discussed with Student Support in advance in accordance with the Reasonable Adjustments Policy.

To be eligible for your Practical Assessment, the applicable requirements must generally be completed no later than 14 days before your confirmed assessment date or request for digital assessment materials.

These include:

• all required written assessments for the applicable modality submitted;

• your required Work Placement Logbook completed and submitted;

• applicable LMS modules and quizzes completed;

• required course progression requirements met; and

• course fees paid and up to date.

Your Assessment Suite contains the specific eligibility requirements applying to your assessment.

If you're unable to meet your required timeframe, contact Student Support as early as possible. Course extension or other arrangements may be available depending on your circumstances and the applicable policy. Fees may apply — see the Fees Schedule.

PARCI helps confirm that you are ready to proceed with your undergraduate Practical Assessment.

For scheduled Blended Practical Assessments, the process generally begins 4–5 weeks before assessment.

For Online Students requesting a Digital Practical Assessment, PARCI begins once your assessment request is received.

The process gives Pilates ITC time to review your course progression, confirm your eligibility and identify any support or administrative requirements that need to be addressed before assessment.

Completing PARCI does not replace the assessment itself — it confirms your readiness to proceed.

Your exact Practical Assessment requirements are set out within the Assessment Suite in your LMS. You should review these requirements well in advance.

For applicable Matwork and Reformer assessments:

• you will receive a 40-minute assessment program approximately 48 hours before your scheduled assessment;

• the program will be sent to the email address associated with your enrolment and/or made available through your Student Portal;

• you will be required to incorporate approximately three to four additional exercises selected from the repertoire provided;

• you will need to demonstrate how you would respond appropriately to relevant Client considerations;

• this may be demonstrated verbally for in-person assessment or as specified within your Digital Practical Assessment instructions;

• the in-person assessment follows a strict assessment timeframe; and

• where the required evidence cannot be demonstrated within the assessment timeframe, further assessment may be required.

During your assessment you will be expected to demonstrate the teaching and professional skills identified within your assessment criteria, which may include:

• verbal, visual and hands-on cueing where appropriate;

• appropriate progressions and regressions;

• safe Client management;

• appropriate exercise selection and adaptation;

• effective communication;

• programming and time management; and

• appropriate professional reasoning.

In-person Students may receive feedback during the assessment at the points specified within the assessment procedure.

You must also provide Photo ID to confirm your identity on the day of an in-person assessment or at the beginning of a Digital Practical Assessment.

See the Student Identity Verification, Photo ID & Assessment Authenticity Policy.

Where required within your course, your Studio Initial Consultation assessment may include:

• conducting an appropriate postural and movement assessment;

• delivering the required Initial Consultation program;

• demonstrating safe and effective Client management; and

• documenting appropriate Client notes in the required format, including SOAP documentation where specified.

Refer to your LMS Assessment Suite for the complete requirements and assessment criteria.

Your Studio Practical Assessment requires you to demonstrate your ability to teach and manage Clients across the progression requirements specified within your course.

This may include teaching a trio session across stages such as:

• Introductory to Basic; and

• Progressive to Intermediate.

Online Students may be permitted to submit the required stages together digitally, subject to the assessment instructions provided.

Where one component does not yet meet the assessment requirements, your Assessor may require only the relevant component to be completed again rather than repeating the entire assessment.

Refer to your Assessment Suite for your exact teaching times, repertoire requirements and assessment criteria.

Where possible, an Educator may provide an opportunity to address a limited assessment gap on the same day.

Whether this is appropriate depends on:

• the nature of the evidence still required;

• available assessment time;

• Client and venue availability; and

• whether the additional evidence can be gathered fairly and appropriately.

If reassessment cannot occur on the day, you may be required to complete a Digital Practical Assessment or another approved assessment arrangement.

Additional fees may apply. See the Fees Schedule.

If your first Digital Practical Assessment receives a Not Yet Satisfactory outcome, your Assessor will provide feedback outlining what additional evidence is required.

You may submit up to two resubmissions without an additional assessment fee, unless otherwise specified within your enrolment arrangements.

Your reassessment may require:

• only the specific component that was Not Yet Satisfactory; or

• a full Practical Assessment where the assessment evidence needs to be considered together.

If further assessment attempts are required beyond those included within your course, additional fees may apply in accordance with the Fees Schedule.

An Online Student may request to attend an available in-person Practical Assessment.

A Blended Student who is unable to attend their scheduled in-person Practical Assessment due to illness or exceptional circumstances may request an alternative assessment arrangement, including digital assessment where appropriate.

Availability, eligibility and additional fees will depend on the circumstances and assessment arrangement required.

Contact Student Support as early as possible if you need to discuss changing assessment mode.

Where available, you may request a 1:1 Private Practical Assessment for an additional fee.

Student Support will assist with coordinating an Educator and venue where required.

You will be responsible for providing any Clients required for your assessment unless otherwise advised.

Where further assessment is required, it may be possible to complete this during the same booking. Where another assessment appointment is required, an additional fee may apply.

Postgraduate Practical Assessment recognises that you are already a qualified Pilates teacher with established teaching experience.

The purpose is not to reassess the foundational teaching capabilities expected of an undergraduate Student.

Instead, your Practical Assessment or Assessments evaluate whether you can appropriately demonstrate and integrate the advanced knowledge, repertoire, professional reasoning and applied skills relevant to your postgraduate course or pathway.

Depending on your course, this may include demonstrating your ability to:

• teach and apply advanced repertoire;

• integrate advanced movement and programming concepts;

• make appropriate professional decisions in response to Client presentation and goals;

• demonstrate progression and adaptation at an advanced level;

• communicate and cue effectively;

• demonstrate advanced movement understanding and Self-Mastery where required;

• explain the reasoning behind your programming or teaching decisions; and

• connect postgraduate theory with professional practice.

Depending on your course or Advanced Pathway, you may have one or more Practical Assessments to complete.

Your specific requirements are contained within the Assessment section of your LMS. Because requirements differ between postgraduate pathways, always follow the assessment instructions for your particular course or pathway.

For both Blended and Online postgraduate Students, the standard Practical Assessment format is Digital Practical Assessment.

Your practical assessment evidence is recorded and submitted digitally in accordance with the instructions contained within your Assessment Suite.

Your digital assessment instructions will specify:

• the practical evidence you are required to demonstrate;

• any required repertoire, Clients or teaching scenarios;

• recording and file requirements;

• submission instructions;

• timeframes;

• identity verification requirements;

• any supporting written, reflective or professional reasoning evidence; and

• any other assessment-specific requirements.

Where teaching is assessed, you're responsible for arranging an appropriate professional environment, equipment and Clients unless your assessment instructions state otherwise.

The same assessment criteria and standard apply regardless of whether you're completing postgraduate study through the Blended or Online study mode.

Postgraduate Students have flexibility in deciding when they are ready to complete their Practical Assessment or Assessments.

There are no prerequisite assessment submissions or Work Placement requirements that must be completed before you undertake a postgraduate Practical Assessment, unless a specific requirement is expressly stated within your formal Assessment Suite.

This means you do not need to:

• have your written assessments marked as Satisfactory;

• have your Work Placement Logbooks marked as Satisfactory;

• complete all Work Placement hours; or

• obtain approval from Pilates ITC before completing a standard Digital Practical Assessment.

You can complete and submit each Practical Assessment when you feel ready, provided all required assessments are completed within your Maximum Course Duration.

Your Practical Assessment or Assessments are designed to demonstrate the culmination and integration of your postgraduate learning within the relevant area of study. For this reason, while there are no prerequisite submissions, we recommend completing each Practical Assessment at the conclusion of the relevant stage of your studies, once you have worked through and had the opportunity to apply the relevant coursework, repertoire, concepts and professional learning.

Your LMS provides a Course Workflow showing the recommended navigation and progression through your course, including your learning, Work Placement and assessment requirements.

We recommend following your Course Workflow when deciding when to complete your Practical Assessment or Assessments.

As a general guide, we recommend that you:

1. progress through the relevant learning according to your Course Workflow;

2. apply and consolidate your postgraduate learning through your professional practice and relevant Work Placement;

3. complete the applicable written assessments and Work Placement Logbooks;

4. submit the relevant written assessments and Work Placement Logbooks approximately two weeks before the associated Practical Assessment; and

5. complete and submit each Practical Assessment at the recommended point within your Course Workflow.

This is a recommended sequence, not an eligibility requirement.

Your written assessments and Work Placement Logbooks do not need to have been marked or receive a Satisfactory outcome before you complete your Practical Assessment.

Similarly, choosing to complete a Practical Assessment before submitting these items does not make you ineligible to undertake the assessment.

The recommended sequence allows your learning, professional application, Work Placement and reflection to progressively inform the advanced capabilities you demonstrate within your Practical Assessment.

Unlike an undergraduate scheduled Practical Assessment, you do not need to contact Student Support to book, schedule or request your standard postgraduate Digital Practical Assessment.

When you feel ready, you can prepare, complete and submit your Practical Assessment according to the instructions provided within the Assessment section of your LMS.

Where your course includes multiple Practical Assessments, you can complete each assessment at the appropriate point in your studies according to your readiness and the recommended Course Workflow.

You are responsible for ensuring that all required Practical Assessments are completed within your Maximum Course Duration.

Although there are no prerequisite assessment submissions required before completing a postgraduate Practical Assessment, we encourage you to think of each Practical Assessment as a culminating demonstration of the relevant area of your postgraduate learning, rather than something to complete early simply because you're eligible to do so.

Before submitting, consider whether you have had sufficient opportunity to:

• engage with the relevant postgraduate coursework and repertoire;

• apply your developing knowledge within your professional teaching practice;

• undertake relevant Work Placement experiences;

• reflect on and refine your advanced teaching and programming capabilities; and

• confidently demonstrate the level of professional application expected within the relevant course or Advanced Pathway.

As an experienced Pilates teacher, you are responsible for determining when you feel ready to complete and submit each Practical Assessment.

Your Practical Assessment or Assessments form part of your overall course or pathway requirements.

Completing or receiving a Satisfactory outcome for one or all of your Practical Assessments does not, on its own, mean that you have completed or graduated from your course.

Before you can graduate, all applicable course requirements must be successfully completed, including:

• required LMS learning and course activities;

• all written assessments submitted and assessed as Satisfactory;

• all required Practical Assessments submitted and assessed as Satisfactory;

• all required Work Placement completed;

• all required Work Placement Logbooks submitted and satisfactorily completed; and

• any other applicable course, administrative and completion requirements.

You cannot graduate while an assessment or other required course component remains outstanding.

Following your Course Workflow will generally provide the clearest pathway towards completing these requirements in the recommended sequence.

Digital submission allows postgraduate Students to demonstrate their advanced practice within an appropriate professional setting and provides the Assessor with the evidence required to make a formal assessment decision.

For many postgraduate Students, this means Practical Assessment can be completed within the professional environment in which they already teach, rather than requiring travel to a scheduled Pilates ITC assessment event.

Digital submission also allows the assessment process to remain consistent across postgraduate Students studying in different locations and study modes.

Your assessment must still clearly demonstrate all required evidence and meet the same standards of authenticity, safety and assessment validity.

Although Blended postgraduate Students participate in scheduled in-person learning and Personalised Supervision Meetings, their formal Practical Assessment or Assessments are still completed through digital submission as the standard assessment method.

Your Course Intensives, other scheduled learning activities and PSMs provide opportunities to explore, develop and reflect on your postgraduate skills, but they are separate from the formal Practical Assessment process unless your course materials specifically state otherwise.

Your Lead Educator's knowledge of your development throughout the course does not replace the requirement to provide the formal evidence specified within your Practical Assessment.

Online postgraduate Students complete the same standard Digital Practical Assessment process.

Your Assessment Suite will provide the instructions and assessment criteria relevant to your pathway.

You are responsible for ensuring that your recording environment allows you to demonstrate the required evidence clearly, safely and authentically.

Where Clients are involved, you are also responsible for appropriate Client consent, privacy and professional practice requirements.

Digital submission is the standard and included postgraduate assessment format.

If you have a particular reason for preferring to complete a Practical Assessment in person, you may contact Student Support to ask whether an individual in-person assessment can be arranged.

Where available, an in-person postgraduate Practical Assessment may be conducted by:

• your Lead Educator; or

• another appropriately qualified Pilates ITC Educator or Assessor.

These arrangements are not part of the standard postgraduate assessment delivery model and are subject to:

• Educator or Assessor availability;

• your location;

• availability of an appropriate venue and equipment;

• the requirements of your particular assessment;

• scheduling feasibility; and

• any associated travel, venue or other delivery requirements.

An additional fee applies for an individually arranged in-person postgraduate Practical Assessment. Refer to the Fees Schedule or contact Student Support for current information.

Because of these practical considerations, an in-person assessment cannot always be offered in every location or at every requested time.

Digital submission remains the standard assessment method where an alternative arrangement cannot be accommodated.

Your Digital Practical Assessment should be approached as a formal assessment event.

Before recording, make sure you understand:

• what evidence must be demonstrated;

• whether specific repertoire or programming requirements apply;

• how many Clients are required, if any;

• the permitted assessment duration;

• whether any verbal explanation or written reasoning is required;

• how your recording must be framed;

• how your identity is to be verified;

• how Client consent and confidentiality must be managed; and

• how the final files must be submitted.

You are responsible for checking the current assessment instructions in your LMS before completing your recording.

If you need clarification about what the assessment is asking you to demonstrate, contact Ask an Educator before recording.

Your Assessor will make their decision against the formal assessment criteria for your course.

At postgraduate level, simply performing or teaching advanced repertoire is not necessarily enough.

You may also be required to demonstrate the quality of your professional application, including how you:

• observe and respond to the Client in front of you;

• select and sequence repertoire;

• progress, regress or adapt movement appropriately;

• apply advanced teaching concepts;

• communicate clearly and professionally;

• manage safety and Client needs;

• demonstrate appropriate professional scope and judgement; and

• explain or reflect on the reasoning underpinning your choices.

Where assessment includes your own movement or Self-Mastery, you'll need to demonstrate the movement requirements specified within your assessment criteria.

Where assessment includes teaching, you remain responsible for making appropriate professional decisions for your Clients throughout the assessment.

Where your Practical Assessment requires you to teach Clients, you may generally use appropriate Clients from your existing professional environment unless your assessment instructions specify otherwise.

You are responsible for ensuring:

• the Client is appropriate for the assessment activity;

• informed consent has been obtained for participation and recording;

• Client privacy and confidentiality are protected;

• your teaching remains within your professional scope of practice;

• the environment and equipment are safe and appropriate;

• you hold or are covered by the professional insurance ordinarily required for your practice; and

• any workplace permissions required for recording or assessment have been obtained.

Completing postgraduate assessment within your existing workplace does not, by itself, require that workplace to be an affiliated Pilates ITC Work Placement Studio.

If your Practical Assessment is assessed as Satisfactory, the practical evidence requirements for that assessment have been met.

If the outcome is Not Yet Satisfactory, your Assessor will provide feedback identifying the additional evidence required.

Depending on the assessment criteria and the evidence already demonstrated, you may be asked to:

• resubmit only a specific section or skill;

• provide additional digital evidence;

• repeat a particular teaching or movement component; or

• repeat the full Practical Assessment where the evidence must be assessed as an integrated whole.

You do not need to repeat evidence that can validly remain assessed as Satisfactory unless the assessment requirements require the full task to be reassessed.

Any included reassessment opportunities and fees for additional attempts are governed by your enrolment arrangements and the current Fees Schedule.

Unless Pilates ITC approves another arrangement, postgraduate reassessment is also completed through digital submission.

You must be able to demonstrate that the Practical Assessment evidence submitted is your own.

For in-person assessment, you may be required to present approved Photo ID.

For digital assessment, you must follow the identity verification requirements contained within your assessment instructions, including presenting your Photo ID at the beginning of a recording where required.

See the Student Identity Verification, Photo ID & Assessment Authenticity Policy.

Pilates ITC supports Reasonable Adjustment where this enables equitable participation in assessment without changing the skills, knowledge or performance standard being assessed.

If you require Reasonable Adjustment, contact Student Support as early as possible and before completing or submitting your Practical Assessment.

See the Reasonable Adjustments Policy.

You are responsible for participating in Practical Assessment in a way that protects your own safety and the safety of others.

This includes:

• following WHS requirements and Educator instructions where applicable;

• using Pilates equipment appropriately;

• maintaining a safe teaching and assessment environment;

• wearing clothing and footwear appropriate to the assessment environment;

• identifying and managing relevant Client considerations;

• never performing or asking another person to perform an exercise that is contraindicated or unsafe; and

• following the policies and safety procedures of the Studio or workplace in which your assessment takes place.

Where enclosed footwear, socks or other safety requirements apply to a particular assessment environment, these must be followed.

You are responsible for planning your Practical Assessment or Assessments early enough to allow for:

• any applicable eligibility or readiness processes for undergraduate assessment;

• assessment preparation;

• recording and submission where applicable;

• marking and feedback;

• any required resubmission or reassessment; and

• completion of all course requirements within your Maximum Course Duration.

Follow the eligibility, PARCI and scheduling timeframes outlined within the Undergraduate Practical Assessment Procedure.

For final assessments, allow sufficient time before your Maximum Course Duration for marking and any required reassessment.

There is no required eligibility check or booking process for standard postgraduate Digital Practical Assessments.

You can complete and submit your Practical Assessment or Assessments when you feel ready, provided they are completed within your Maximum Course Duration.

Follow your Course Workflow for the recommended sequencing of your learning, Work Placement and assessments, and allow sufficient time for:

• marking;

• feedback;

• any additional evidence requested;

• resubmission or reassessment where required; and

• completion of any remaining course requirements before your Maximum Course Duration.

Completing your coursework or one Practical Assessment does not extend the time available to complete any remaining Practical Assessments or course requirements.

If you're approaching your Maximum Course Duration and do not believe you'll be able to complete your outstanding requirements, contact Student Support as early as possible. Any additional time is subject to the Course Extensions Policy and Procedure and cannot be assumed.

This policy explains the overall Practical Assessment process.

Your Assessment Suite within the LMS is the source of truth for the specific Practical Assessment task, evidence requirements and assessment criteria applying to your course or pathway.

For postgraduate Students, your Course Workflow provides the recommended navigation through your overall course, including the recommended sequencing of learning, Work Placement and assessment requirements.

If there is a difference between the general examples in this policy and your formal assessment task, follow the requirements contained within your current Assessment Suite and contact Pilates ITC if clarification is required.

If you have a question about:

• what your Practical Assessment requires;

• assessment feedback;

• interpreting your assessment instructions;

• preparing for a Practical Assessment; or

• understanding the skills you're being asked to demonstrate,

use Ask an Educator.

If your question relates to:

• undergraduate assessment dates or bookings;

• requesting an alternative in-person postgraduate assessment;

• digital submission access;

• assessment fees;

• LMS or administrative access; or

• another assessment administration matter,

contact Student Support.

For Blended postgraduate Students, your Personalised Supervision Meetings support your Work Placement development and reflection but are separate from formal Practical Assessment and should not replace Ask an Educator for ad hoc assessment questions.

If you have questions or need support, our Student Support Team is here to help.

Visit our Contact Us page for current contact details.

This policy aligns with:

• Standards for RTOs 2025 – Clauses 1.8 to 1.12: Ensuring assessments are valid, reliable, and consistent

• Clause 8.5: Meeting all relevant Commonwealth, state, and territory legislation, including WHS

• ASQA Guidelines: Supporting fairness, flexibility, and transparency in assessments

 Disclaimer: This Policy / Procedure when printed, this becomes an uncontrolled document. 

Policy P-COU_026

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