Reasonable Adjustments Policy and Procedure

At Pilates ITC, we want every student to have equal access to learning. This policy explains how we support you if you have specific needs—whether due to a disability, injury, pregnancy, or personal circumstances—by providing reasonable adjustments to help you participate fully in course delivery, teaching clinics, and assessments. We do this in line with the Standards for RTOs 2025 and ASQA guidelines.

• Reasonable Adjustment – A change or support provided to help you participate in training or assessment on fair and equal terms

• Contraindicated Exercises – Movements or activities that could cause harm based on a medical condition or physical limitation

• Support Services Policy – A related policy that outlines additional academic and personal support available to students

• All Pilates ITC students, including those requiring adjustments due to a diagnosed condition, injury, pregnancy, or other personal circumstances

• The Student Support Team, who help coordinate and implement adjustment plans

• Our educators and assessors, who apply adjustments in delivery and assessment

• Management, who ensure adjustments meet industry expectations and compliance obligations

Reasonable adjustments help you learn safely and effectively while still meeting course outcomes. Examples include:

• Extra time during assessments

• Course materials provided in large print, audio, or alternative formats

• Modifying practical tasks to reflect personal physical or mental limitations

• Adjusting the learning environment for accessibility

We aim to support your individual needs while maintaining fair and consistent learning standards across the program.

If you have any exercises that are medically unsuitable:

• Let our Student Support Team know early on so we can record this.

• Let the Educator/s working with you at any Course Delivery or Teaching Clinic days know prior to your session commencement. We recommend arriving 15-10 minutes early to allow yourself time to discuss this with the Educator.

• Please provide documentation from a medical practitioner - if applicable

• We’ll work with your healthcare provider to confirm exercises to exclude from your practice or demonstrations—so your wellbeing always comes first

If you’re pregnant:

• You are not required to participate in movements that may be unsafe during pregnancy throughout your studies or during a practical assessment.

• Reasonable adjustments may include:

  • Adjusting contraindicated exercises with a Variation or Regression

  • Flexibility with practical assessments - you may be allowed to leave early on the day of an in-person practical assessment and not act as a body for fellow student assessments.

  • Additional support throughout your program

  During your pregnancy, we encourage you to consider booking a private studio session with one of our experienced Educators. This can be a wonderful way to personalise your Pilates practice and explore how movement can support you through pregnancy, birth, and beyond.

  Please note: this is a gentle suggestion, not a requirement. Private sessions are independently scheduled and will incur a fee set by the individual studio or instructor, separate from Pilates ITC.

If you believe you may need support:

• Reach out to the Student Support Team to start the conversation early

• You may be asked to provide supporting documentation from a doctor or other professional

• Together, we’ll create a personalised adjustment plan that works for you

• Adjustments will be actioned promptly once a plan is agreed

• We’ll check in with you during your course to make sure the adjustment is still working

• Plans can be adjusted anytime if your needs change—just let us know

• Course Delivery Days – This may include flexible schedules, breaks, or custom formats

• Teaching Clinics – We’ll adapt activities to ensure safe and supported participation

• Assessments – You may receive additional time, rest breaks, alternative formats, or task modifications if required

If you’d like further guidance to help meet your learning goals, you’re welcome to request Private Tuition (fees apply—see our Fee Schedule). For more, refer to the External Support Services Policy in our Knowledge Base Library.

If you have questions or need support, please don’t hesitate to reach out. Our friendly Student Services Team is here for you. Visit our Contact Us page for details.

This policy complies with:

Clause 1.8 of the Standards for RTOs 2025: Ensuring all students can access fair and flexible training and assessment processes.

ASQA Guidelines: Supporting inclusive practice by documenting, reviewing, and adjusting support as needed.

Disclaimer: This Policy / Procedure when printed, this becomes an uncontrolled document. 

Policy# P-COU-028 

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