07 October 2026_Release Notes_Policy Additions & Updates.
Purpose
This update is to inform you of recent policy updates and new additions to the Pilates ITC Knowledge Base Library. These changes reflect our ongoing commitment to clarity, transparency, and student support, and include the introduction of our postgraduate courses across our policies and procedures. We’re proud to continue building a resource that empowers your journey with accessible, up‑to‑date information.
Definitions
Student Handbook Your comprehensive guide to policies, procedures, course details, and key information relevant to your enrolment.
Knowledge Base Library A searchable online platform providing instant access to policies, codes of practice, guides, assessment tools, support links, and frequently asked questions.
Policy Update Table An organised summary of all recent changes, categorised for easy navigation and aligned with Handbook versioning.
Who this update applies to
This update applies to all current Pilates ITC students, regardless of location or mode of study, including undergraduate students and postgraduate students enrolled in the 11333NAT Advanced Diploma of the Pilates Method and associated Advanced Pathways.
Effective Date
This release is effective immediately, dated 07 October 2026. All current student enrolments are now governed under all updated and new policies as outlined in this release document.
What’s New?
Postgraduate Study Now Included Across Our Policies
Our policies and procedures have been updated to include the 11333NAT Advanced Diploma of the Pilates Method and associated Advanced Pathways. Key improvements include:
Clearly labelled sections for undergraduate and postgraduate students so you can quickly find what applies to you.
New postgraduate terms such as Course Training Plan, Lead Educator, Personalised Supervision Meetings (PSMs) and Course Intensives.
Postgraduate Work Placement can be completed within your existing workplace without it needing to become an affiliated Work Placement Studio.
Digital submission is the standard Practical Assessment format for postgraduate study.
Course Duration Policy Update
A new Course Commencement Date clause has been added in line with our aNewSpring LMS:
Your course or pathway commences on the date you first access your LMS, or automatically 10 days after your LMS access is issued, whichever comes first.
Your maximum course duration is calculated from this commencement date.
If you need a later start date, this must be arranged with the Admissions Officer or Student Services Team at the time of enrolment.
Maximum course durations for postgraduate courses and Advanced Pathways have been added.
Graduation and Awards Policy Update
You can now apply to graduate when you complete an eligible pathway and receive a Statement of Attainment for the units you have completed, even if you are continuing your studies.
Applications to Graduate are submitted through your LMS.
The title Pilates Practitioner is reserved for graduates of the full 11333NAT Advanced Diploma of the Pilates Method.
Combined Study Options
The Refund and Withdrawal policies now explain how the Cooling-Off Period, withdrawals and fees apply when you are enrolled in a Combined Study Option (undergraduate and postgraduate study together). Only one Withdrawal Fee will apply to a Combined Study Option withdrawal.
Platform Name Updates
Policies now refer to our current platforms: Ready Student by ReadyTech (Student Management System) and aNewSpring (Learning Management System).
Fees Schedule Update
Timetable Change fees are now listed in the Fees Schedule, along with fee information specific to postgraduate students.
Also New in the Knowledge Base Library
Updates for your review
Policy or Procedure | Update Type | Version | What’s New for You |
|---|---|---|---|
Updated | V12.1 (29 June 2026) / V12.2 (07 September 2026) | New Course Commencement Date clause: your course or pathway starts on the date you first access the LMS, or automatically 10 days after your LMS access is issued (whichever comes first). A later start date must be arranged with Admissions or Student Services at enrolment. Policy moved to the Key Policies and Procedures section. Postgraduate maximum durations added: 11333NAT Advanced Diploma 30 months; Advanced Matwork & Small Apparatus 8 months; Advanced Reformer & Small Apparatus 12 months; Advanced Matwork, Reformer & Small Apparatus 18 months. | |
Updated | V12.1 (13 November 2025) / V12.2 (07 September 2026) | Timetable Change fees now listed: Extenuating Circumstances $250; 90+ Days from Commencement of Cohort Pathway $250. Separate undergraduate and postgraduate fee information. For postgraduate Students: Digital Practical Assessment is standard and included; in-person assessment by request attracts additional fees; Course Intensives and PSMs cannot be purchased as standalone sessions (additional support is available through Private Tuition at $175/hour); no additional Work Placement fee when completed in your own workplace. | |
Updated | V1.2 (07 September 2026) | You can now submit an Application to Graduate through your LMS when you complete an eligible pathway and receive a Statement of Attainment, even while continuing your studies (previously only issued at the end of enrolment). This replaces the former Acknowledgement of Studies process. The title Pilates Practitioner is reserved for graduates of the full 11333NAT Advanced Diploma of the Pilates Method. | |
Updated | V13.1 (07 September 2026) | Restructured into separate Undergraduate and Postgraduate procedures. Postgraduate Practical Assessments are submitted digitally (Blended and Online), require no booking and have no prerequisites unless stated in your Assessment Suite; in-person assessment can be requested for an additional fee. Undergraduate reminders: Digital Practical Assessments are due within three calendar days of receiving your program; allow up to four weeks for marking; complete your final Digital Practical Assessment at least six weeks before your Maximum Course Duration. Photo ID is required for all Practical Assessments. | |
Updated | V12.1 (08 September 2026) | New Undergraduate and Postgraduate Assessment sections. Postgraduate assessment builds on your existing teaching experience and focuses on advanced application, reasoning and professional practice. Expanded sections on assessment evidence, outcomes and feedback, and academic integrity. | |
Updated | V1.2 (08 September 2026) | Updated for postgraduate study, including adjustments for Course Intensives, Personalised Supervision Meetings, postgraduate Work Placement and Digital Practical Assessments. Minor wording refinements following the June release (including references to the External Support Services Policy and a note that Pilates ITC does not provide medical advice). | |
Updated | V12.1 (07 September 2026) | Undergraduate Students must complete Studio-based Work Placement at an affiliated Work Placement Studio or Instructor Training Studio unless an alternative is approved. Postgraduate Students may complete Work Placement in their existing workplace without it becoming an affiliated Work Placement Studio, and remain responsible for their own insurance and workplace permissions. New information on Work Placement Studio affiliation and its benefits. Logbook submission details now sit in the Practical Assessment Policy and Work Placement Logbook articles. | |
Updated | V12.1 (08 September 2026) | Restructured into Undergraduate Blended, Undergraduate Online and Postgraduate sections. Standard deferral of up to 6 months in total (up to 12 months in exceptional circumstances); requests at least 31 days before your pathway or Orientation where possible. Postgraduate deferrals pause your whole enrolment and Course Training Plan. Your deferral is only confirmed once you receive a Confirmation of Deferral. | |
Updated | V12.1 (08 September 2026) | Clearer eligibility criteria (engagement, progression and fees up to date). Extensions are approved in 1-month increments up to 12 months. Extension due to Change of Cohort applies to undergraduate Blended Students only. New Postgraduate Scheduling Changes section and a list of when an extension may not be approved. | |
Updated | V1.1 (07 September 2026) | Confirmed as applying to undergraduate Blended Students only. New Postgraduate section: postgraduate Students follow an individual Course Training Plan rather than a cohort, so scheduling changes are arranged through Student Support. | |
Updated | V12.1 (08 September 2026) | Expanded to cover postgraduate study and Combined Study Options. If you withdraw from the undergraduate component before completing the postgraduate prerequisite, you will no longer meet the postgraduate entry requirements. Only one Withdrawal Fee applies to a Combined Study Option withdrawal. | |
Updated | V12.1 (08 September 2026) | Updated for postgraduate courses and Combined Study Options. The five-calendar-day Cooling-Off Period begins from your original enrolment and deposit payment (for Combined Study Options, from the original combined enrolment). | |
Updated | V1.1 (07 September 2026) | Private Tuition is available to postgraduate Students with your Lead Educator or another suitably experienced Educator. New guide to choosing the right support: Ask an Educator, Student Support, Personalised Supervision Meetings or Private Tuition. Cancellation terms and the three-hour minimum for Course Delivery Day Recaps are unchanged. | |
Updated | V12.1 (07 September 2026) | Separate AQF Level 5 (Diploma) and AQF Level 6 (Advanced Diploma) skill expectations. A laptop or desktop computer is required as your primary study device. Updated resources, including the Pilates ITC Digital Studio, Repertoire Library, Complete Anatomy and Advanced Diploma manuals. A Student T-Shirt is not required for postgraduate Self-Mastery. | |
Updated | V1.1 (07 September 2026) | Reorganised into sector, assessment, undergraduate and postgraduate terms. Postgraduate terms added, including PSM, Course Intensive, Course Training Plan, Lead Educator and Advanced Self-Mastery. | |
Updated | V12.1 (07 September 2026) | Platform names updated: Ready Student by ReadyTech (Student Management System) and aNewSpring (Learning Management System). If you have an issue with any third-party system, contact Student Support and we will help you resolve it. | |
Updated | V12.1 (07 September 2026) | Updated to reflect current systems (Ready Student, aNewSpring and payment providers) and how your information is protected. New guidance on your responsibilities, including handling Client information in assessment and Work Placement evidence. | |
Updated | V12.1 (07 September 2026) / V12.2 (07 October 2026) | Platform names updated and policy restructured, including new sections on correcting your records and certification records. Retention periods confirmed: Student records are kept for 30 years and financial records for a minimum of 7 years. Requests to access your records are processed within 10 business days. | |
Updated | V1.1 (07 September 2026) | Platform names updated (ReadyTech and aNewSpring). |
Contact
If you have questions or need support, please reach out. Our friendly Student Services Team is here for you. Visit our Contact Us page for details.
Related Resources
Download the Student Handbook PDF
Visit the Pilates ITC Knowledge Base Library
Compliance
This policy complies with:
Clause 3.1 - Using student feedback to guide continuous improvement.
Clause 5.2 - Ensuring information is clear, current, and easy to understand.
Clause 6.3 - Maintaining effective version control and governance.
Clause 7.1 - Supporting ongoing quality improvement.
Clause 1.4 - Ensuring inclusive, equitable access to policies.
VET and ASQA Frameworks - Reinforcing consistent academic and operational integrity.